Danville Vermont             

~DRAFT~

                                Town of Danville

                        Selectboard Minutes of

               July 15th, 2010 Meeting

Chair, Michael K Walsh called the meeting to order at 6:00 pm. Selectboard present were, Michael K Walsh, Douglas Pastula, Steven Larrabee, Marvin Withers, and Denise Briggs. Also present were: Kevin Gadapee, Wendy Somers, and Merton Leonard, Troy Cochran, Bob Briggs; visitors Gary & Barb Fontaine, Ken Linsley, Kirk and Mary Fenoff, Chris Martel, Gerard Gingue, Sara Heft, Craig Vance,  Gail Devereaux, Kitty Toll, Katherine Beattie, Phyllis Sweeny, Lee Beattie and North Danville School Group, and Tinalyn Cassie and Together Works Group.

 Marvin Withers moved to accept the minutes of the July 1st meeting as written. Denise Briggs seconded the motion the minutes were approved as written.

The discussion on winter sand bids continued from the previous meeting. Kevin noted that he and Merton viewed sample sand piles from the three bidders, Gingue Construction, Calkins Sand and Gravel, and Grant Construction. Kevin advised the Board that he preferred the crushed material from the Gingue pit at $3.43/ yd and according to his calculations including trucking would be less than the $4.44/ yd screened material from Calkins pit, and that Grants material was still farther away and not of as good quality.  Chris Martel of Calkins Sand and Gravel disagreed with the cost figures that the town was using for their trucking, and insisted that his product, including trucking was cheaper using realistic prices. Marvin Withers moved to buy the Gingue winter sand up to 6000 yds for one year at $3.43 per yard. Steven Larrabee seconded the motion, which was approved by the Board. There was some discussion that Calkins had bid $3.00 per yd to some other towns.

Sara Heft representing the Habitat for Humanity was present to request using the Green for their annual fund raiser this year. They are proposing to have a dinner and light music on the Green on August 14th from 5:00 to 8:00pm.  Dinner to include alcoholic beverages supplied and served by a licensed bartender. After a short discussion, Steven Larrabee moved to allow a fund raiser for Habitant for Humanity on the Green August 14th from 5pm to 8pm, to include a licensed bartender for alcoholic beverages, copy of the bartender's license and insurance to be provided to the Town. Douglas Pastula seconded the motion, which was approved by the Board.

 Craig Vance was present representing the NEK 4 Wheelers ATV Club. He wanted to advise the Board of things his club has done and respond to the Boards letter from an earlier meeting. The club went out on most all of the North Danville Roads and collected road side  rubbish etc for Green up Day. They have been working on trails to connect the roads south of Danville to Marty's and roads north. They will host an ATV instruction class for children from 12 to 18 sponsored by VASA. They will have the Sherriff patrolling the northern roads this weekend to encourage ATV riding by the rules. They will have a sign made up for the trail head at Marty's explaining their bylaws and rules of the road, as not all riders are from their local club. Gail Devereaux suggested they also add directional signs at key intersections to help riders find their way.

 Tynalyn Cassie representing the Together Works Organization was present with a group of several members. Their cause at the present is to address teenage drinking and the fact that the Board has waived the open bottle ordinance for the Danville Fair. Ken Linsley advised that the open bottle ordinance has been lifted for many years, and there has been little trouble from overindulgence at the fair.  The Together Works Group wishes to promote good times from events with out the presence of alcohol, to set an example for the teenagers to follow. They were hoping the Board would reconsider their action to waive the bottle ordinance. Their group offered to furnish a "START" group of under cover officers to patrol the fair to monitor the alcohol consumption. Michael added that closing the bottle will drive any alcohol use off the Green to the back of the buildings "out of sight" not control it.  Steven appreciates the groups work and concerns, but doubts that the fair is a major contributor to the teen drinking problem. Denise adds that children need to be taught about alcohol not shield from it. If she sees teen drinking or any problem drinking, she will report it. Kitty Toll, chairperson of the fair, invited the group to come to the fair meetings in January and February next year and they would be glad to discuss their concerns and possible changes for next year's fair.  

Kevin announced that several of his men as well as himself have been on vacation with the completion of their major projects. The remaining workers have been grading roads and working on the shoulders and other landscaping on Hill Street. Kevin asked if the Board wanted him to put the Kittridge Road culvert project out to bid. He had originally intended to do it in house when it was added to the project list last winter. The general consensus of the Board was to invite bids for the project. Kevin will have Ruggles Engineering detail the project drawings and write up the bid specs. Ruggles would also act as project engineer on the job.  Kevin asked what direction to take with the old garage roof.  The general consensus was a truss roof was more desirable. Kevin will ask truss suppliers how that can be done, as well as dig a hole to check the size of the piers holding up the garage. Kevin did confirm that the new bridge in North Danville will require longer guard rails to meet the new State specs. The longer guard rails are on order.

 Lee Beattie was present with a group of officers from the North Danville School Association. This meeting was called when the school got painted before the Selectboard had the  opportunity to discuss it and act on it. People in North Danville were anxious to get the school painted before their 4th of July celebration and the painted prior to the Selectboard meeting. The remaining problem, is the School Association needs additional funds to help pay for it. The North Danville Group discuss the school use and group participation and they all feel that the usage and interest is up and things are going real well with the school. Their answer to raising usage rates was that it would not result in much of a gain in funds as there would be less people that could afford to pay. Marvin Withers moved to pay the North Danville School Association $500.00 from the town building fund to pay the remainder of the painting cost. Douglas Pastula seconded the motion that was approved.

Wendy requested an executive session to discuss a personnel issue and requested Troy, Bob, Wendy and Merton be invited.  Merton had contacted VLCT about possible conflicts of interest involving a majority of the Board how would they ever be able to act. VLCT advised that each member who has the conflict to state so and whether they could still act objectively on the subject. If anyone could not, they could still recluse themselves and not act on the subject, but hopefully there could be a quorum met including the others.  With this information Denise Briggs made a motion to go into executive session to discuss personnel, Steven Larrabee seconded the motion which was approved. The Board returned from Executive session at 8:57.  The general consensus was that the Fire Department insurance with Barrett Insurance, which includes life insurance, would not be cancelled at this time as it is paid up until March. Steve and Doug will meet with John Blackmore to discuss the options of the Fire Departments Insurance with the Sawyer Agency.

 Wendy had called Michael, Marvin, and Douglas to approve the wine tasting license on the Green for Eden Ice at the Autumn on the Green, to get the application on its way. There was also a complaint from a West Danville Resident that there was load music coming from the new pavilion on the beach on the previous Sunday, July 11. Michael received a complaint of load music on Brainerd St on Saturday July 10 late in the evening.

 Merton attached a copy of the Alcohol Ordinance so everyone could read it to determine just what is covered in the policy. Merton also attached a copy of a draft bidding policy and noise policy as requested. Merton made some changes to the Town Hall use policy as discussed the previous meeting, a payment for cleaning will be required even if there is no charge for the use. There was a general consensus accepting the changes to the Town Hall use policy.

            The Board reviewed the budget expenditures and signed the orders. The Board approved a special event liquor license for the Autumn on the Green for East Shore Vineyard of Shelburne, on a Motion by Denise Briggs that was seconded by Marvin Withers..

 With no further business, the Board voted to adjourn at 9:45pm.

Respectfully Submitted,

 Merton Leonard

Clerk of the Selectboard

Send mail to Mert.Leonard@DanvilleVt.com with questions or comments about this web site.