Town of Danville

Selectboard Minutes of

July 1st, 2010 Meeting

Chair, Michael K Walsh called the meeting to order at 6:00 pm. Selectboard present were, Michael K Walsh, Douglas Pastula, Steven Larrabee, Marvin Withers, and Denise Briggs. Also present were: Kevin Gadapee, Wendy Somers, and Merton Leonard; visitors Barb Fontaine, Ken Linsley, Kirk and Mary Fenoff, Chris Martel, and Gerard Gingue.

Steven Larrabee moved to accept the minutes of the June 17th meeting, Douglas Pastula seconded the motion. Steven wished to amend the minutes of the insurance discussion to read "After continued discussion from the previous meeting, Douglas Pastula made a motion.... " . Steven also wished to add a second correction to the North Danville School discussion " The Board discussion expressed concern that they were not informed of painting the school before it was started and that it did not go out to bid. They requested more information on the decision and the selection process." The minutes were approved as corrected.

The winter sand bids were opened next. Grant Construction's bid was $3.15 per yard for screened winter sand. Calkins Sand and Gravel bid was $4.44 per yard for screened winter sand. Gingue Construction's bid was $3.24 for screened winter sand, and $3.43 per yard run though the crusher. For a two year contract Gingue bid $3.15 per yard for screened winter sand and $3.23 per yard run through the crusher. Kevin will view sample sand piles and advise the Board at the next meeting of his selection of the supplier.

Kirk Fenoff was present to inquire about the Town's bid process. At present there is no formal bid policy or ordinance for town purchases, but he feels that Danville Taxpayers should receive some extra consideration over non-resident business for town purchases. The current operating practice is that the road crew does most of the construction work in town and hires subcontractors as needed for equipment that the town does not have. The contractors will work with the town when needed and often on short notice, and are familiar with the way the road crew works. The Board has discussed previously of soliciting a list of contractors and equipment with their rates and availability to draw from when needed. In the past 2 years bids have been requested for the Harvey's Hollow Bridge rehab, the winter sand purchase twice, Whiteman Road box culvert replacement, and the North Danville Bridge removal. Merton was asked to obtain a sample bid policy for review and discussion at next meeting.

Wendy presented the warning for the special informational meeting for adoption and/or amendment for Australian Ballot on August 5th, 2010 and August 12th, 2010. Voting to be held on November 2, 2010 during the general election. Douglas Pastula moved to hold the informational meetings on the Australian Balloting on August 5th, 2010 and August 12th at 6:30pm. Doug noted that these informational meetings will be in conjunction with the School District. Denise Briggs seconded the motion, which was approved. The Board all signed the warnings, and Wendy will have them posted. Wendy also brought up that a life insurance policy available on the current fire fighter policy will not be available from Trident. As this was new information the Board was concerned about this would affect the Fire Department. The current Firefighter insurance was renewed in January so the the Board agreed to hold up on cancelling this insurance until they can investigate it further.

Kevin announced he and the road crew have had a very productive two weeks. They have the bridge open in North Danville, and Hill Street has been paved! Everything came together just right, including dealing with nine contractors as well as the VTrans grant, that is paying for 90% of the cost of the bridge. In addition to these two projects, the grader has been operating on other roads, when not on the Hill Street project, and the roadside mower is now in operation as well.

Information requested at a previous meeting, Merton reported that CVPS will charge a $22.00 fee to reconnect any street light that was disconnected. He suggested to shut off 5 lights that is known people do not want or do not work to get the process started. Denise Briggs moved to shut off 5 street lights, 3 that do not work and 2 that were requested to be removed. Marvin Withers seconded the motion, which passed. Shannon Morrison, from the Agency of Natural Resources, examined the land around the station and determined that under current rules it is not considered a wetland and no permit would be required to do any work there. After Aug 1st a formal application for a working permit be required from the Army Corps of Engineers. It was suggested to get written confirmation before starting to dig. Marvin and Michael will review the work required underneath the station and get a list of work to be done, so it can be put out to bid and get done this summer. The painting of the North Danville School debate continued. The outcome was to invite the Executive Board of the North Danville School to the next Selectboard Meeting to discuss the overall system of management there.

The Board reviewed the budget expenditures and signed the orders. Denise Briggs moved to reimburse Merton's mileage, postage and expenses as presented. Steven Larrabee seconded the motion which was approved.

Under other business, the question of paying for the bus to Danville Quebec was revisited. After further discussion the Board agreed to pay for any empty seats required to reach the minimum required for the trip, in lieu of paying for any of the meal at the Danville Fair. The motion was made by Douglas Pastula and was seconded by Steven Larrabee. There was also discussion about the lack of cleaning of the Town Hall auditorium and rental charges. It was brought up that perhaps the agreement a cleaning fee for every use or rental. It was a general consensus that a good cleaning would be required before future rentals, and then raise rent to include cleaning.

With no further business, the Board voted to adjourn at 8:25pm.

Respectfully Submitted,

Merton Leonard

Clerk of the Selectboard

Town of Danville

Selectboard Minutes of

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