Danville Vermont             

Danville Town Hall Use Policy             

Whenever community members or others use the Town Hall facilities the following requirements will govern such use:

Subject to reservation and approval, local organizations and community groups may utilize the Town Hall auditorium and meeting room after regular office hours for meetings, activities, and special events in accordance with the requirements set below. Maximum occupancy allowed by the State Fire Marshall at this time is 120 people in the auditorium and 50 people in the meeting room. A usage fee of $100 /day for residents or $200/ day for nonresidents will be charged for the Auditorium and $50 /day for residents or $75 /day for nonresidents for the Meeting Room, including any setup and rehearsal time. A $100.00 refundable cleanup fee and a $20/ day winter heat fee is required for the auditorium. Certain local civic groups may not be charged for use. No furnishings are to be loaned out or removed from the building.

Reservations are required for each activity and all applications will be on a first come first served basis. There will be no multi use agreements and the approved user may not enter into any sublease agreements with a third party. A person knowledgeable of the building and approved by the Selectboard must be on duty at all times when the auditorium is being used for public functions.  A fee of $20/ hr will be charged if this person is employed by the town. At the discretion of the Selectboard or authorizing person, for some events additional supervision may be requested and must be provided by the user. Each organization or group will appoint one person who will act as an agent for the user and who must accept full responsibility for the user. This person must be present at the event or activity and ensure that everyone present follows the rules and is responsible for clean up, closing and locking all windows and doors, and turning down the thermostat.

Provisions of Use

The Town of Danville does not assume any liability for the acts of any organization or group using the Town Hall facilities. The organization or group must ensure that all activities will be orderly and lawful and not of a nature to incite others to disorder, and provide reasonable security arrangements appropriate for the activity. The user will be liable for any and all damages resulting from improper activities or damage to the building or equipment. There are to be NO staples, tacks or nails, tape, etc used on any surfaces in the building and no decorations to be hung from the lights. There is to be NO smoking in or around the building, NO open flames (candles, lighters, sparklers, etc) and the use of alcoholic beverages on the premises are prohibited. Any activity for individuals under 21 must have adult supervision on the basis of one adult for every 15 young persons. Particular care is to be exercised when moving objects not to hit the doors or walls, and they must be lifted and not dragged on the floor! It is the users responsibility to remove all property, materials, equipment, rubbish, etc. and sweep and clean the floor immediately at the end of each function; anything remaining after 12 hrs will be disposed of and will forfeit the clean-up deposit, no exceptions. No activity shall last later than 11 PM.

The attached application and agreement form must be completed and is not final until acceptance and receipt of the required deposit and fees. Use of the facilities may be revoked at any time for failure to abide by the rules and procedures as described herein. The Town Clerk or the Administrative Assistant is authorized to approve use requests. A calendar of scheduled use of the building shall be maintained in the Town Clerks office.

The Selectboard shall be solely responsible for establishing criteria and granting the use of the town hall facilities by community members. Policy Approved by the Selectboard on Mar 3, 2005.

(This policy is subject to the change at any time at the discretion of the Selectboard.)

Send mail to Mert.Leonard@DanvilleVt.com with questions or comments about this web site.